Let us create a 3D eBook for you!
Let us create a 3d Digital eBook for you! DigyCat.com

Six Tips for Nonprofit E-mail Success


An opt-in e-newsletter is one of the most effective marketing tools you can use because it is fast, personal, and inexpensive. Many small businesses are using e-mail newsletters to introduce themselves to new customers and to communicate with existing ones. By sending useful information on a regular basis, you maintain continuous contact without being annoying. In addition, an e-mail newsletter can enhance your credibility and increase sales.

Creating an E-mail Newsletter

Producing your newsletter doesn't have to be a monumental task. First, decide on the frequency of publication. This is based on how much time you have to do the work. Publishing it monthly or quarterly is probably a comfortable pace for both you and your readers. Next, produce a graphic design for your layout.

Many e-mail list management companies provide online templates for their customers. You simply type or paste in your information online and an HTML or text-based newsletter is automatically created for you.

Now it's time for the content of your newsletter. Concentrate on topics that your readers will be interested in, not only the ones that you find fascinating. Try to use real-life applications. For example, you can describe past successes and maybe even interview a customer or two. This way, you tell your audience how you solved a problem that relates to them and conveys that you are a results- oriented professional.

12 Tips for Successful E-mail Newsletters and Campaigns

1. Do not purchase, trade, or borrow an e-mail list

Sending e-mail to people who have not specifically requested to receive your mailings (opted-in) is almost always regarded as spam.

2. Make signing up and unsubscribing easy and visible

Add a sign up form to your home page or link to it and ask your customers if they would like to sign up when you speak with them in person. You may only want to ask subscribers for their e-mail address, first and last name, and one or two other questions such as their interests. This will allow you to target future mailings.

3. Use double opt-in registration

There are two standard methods for online registration, single and double opt-in. Double opt-in is the preferred method because it requires confirmation.

4. Link to your privacy policy

Place a link to your privacy policy near your list sign-up form. Your policy should describe how you handle the information you collect and how people can contact you in case they have any concerns or questions.

5. Send a welcome message to each new subscriber

Once someone subscribes, send a welcome message immediately. Include a description of what they will receive, how frequently, and how to unsubscribe.

6. Keep accurate sign-up records

Sometimes, you or your Internet Service Provider (ISP) will get a spam complaint from someone who forgot they subscribed to your list. Keep accurate records that include the date and web address from which they signed up.

7. Ask your members to opt-in again if you are using an older list

If you have not sent a mailing for a while, ask subscribers to indicate that they want to stay on your list by sending you an e-mail, clicking a link, or visiting a web page.

8. Remind people that they subscribed

Include a standard heading each time you send a message. A short note such as, "Thank you for subscribing to our newsletter, Mary," will remind recipients that they requested your mailings.

9. Avoid certain terms in your subject line and message text

If your message contains words frequently used by spammers, people will delete it and possibly file a spam complaint. ISPs often filter e-mails with suspicious subject lines and it is also illegal to use deceptive or misleading ones.

10. Include your physical address and phone number

Put your phone number and postal mailing address in your message. This allows readers to contact you to place an order or inquire about your services. In addition, federal legislation requires physical addresses on commercial e-mail messages.

11. Send your mailings regularly

Keep in touch with your subscribers frequently so they don't forget they signed up to receive your mailings. They will begin to anticipate your messages if you adhere to a schedule.

12. Reply promptly to each inquiry or spam complaint

When and if you receive an inquiry or a spam complaint, respond to it as soon as possible. Always include the subscriber's sign up information with your response.

Following these simple suggestions will help you retain your subscriber base, which is fundamental for a thriving permission-based electronic newsletter or outreach campaign.

Raj Khera is a partner in MailerMailer, a web-based e-mail list management service that provides customers the ability to create and track opt-in newsletters and e-mail campaigns. Receive a full copy of the E-mail Marketing Metrics Report: http://www.mailermailer.com/metrics.

Copyright 2005 by Raj Khera, MailerMailer LLC. All rights reserved.


MORE RESOURCES:

eMail Marketing - Google News

If you don't like people you're screwed - Birmingham Weekly


If you don't like people you're screwed
Birmingham Weekly
If your email marketing is a bunch of pretty HTML formatting, have you looked at your site on a Blackberry? Go a little more old-school, more plain text, ...

Adults Texting More, but Teens Still Rule - MarketingProfs.com (subscription)


MarketingProfs.com (subscription)

Adults Texting More, but Teens Still Rule
MarketingProfs.com (subscription)
... covering email marketing, social media, search engine marketing, e-commerce, and mobile marketing. Also check out The State of Social Media Marketing, ...

and more »

Learn Innovative Approaches to Evaluating Marketing Efforts; Harte-Hanks to ... - Business Wire (press release)


Learn Innovative Approaches to Evaluating Marketing Efforts; Harte-Hanks to ...
Business Wire (press release)
Harte-Hanks has spent the last 30 years evolving and perfecting its methods for effective, multichannel direct marketing including digital and email ...

and more »

New Experian CheetahMail report highlights missed opportunities in ... - Econsultancy (press release)


Marketing Week

New Experian CheetahMail report highlights missed opportunities in ...
Econsultancy (press release)
Experian CheetahMail, Europe's leading email marketing provider, today released a report highlighting best practice advice for brands engaging in ...
Multi-channel marketing fails to reach right audienceMarketing Week
Marketers not reaching right audience with multi-channel effortsEquimedia Marketing News

all 5 news articles »

IntelliClick For Goldmine Email Marketing Adds On-line WYSIWYG Editor - Online PR News (press release)


IntelliClick For Goldmine Email Marketing Adds On-line WYSIWYG Editor
Online PR News (press release)
Goldmine email marketing users can further use IntelliClick to track and analyze website visits to give site owners a comprehensive picture of their ...

and more »

Integrate Email Marketing with Facebook - Practical Ecommerce (blog)


Integrate Email Marketing with Facebook
Practical Ecommerce (blog)
Notes are Facebook's version of a blog and are a useful container for any type of content, including email marketing messages. Email broadcast - Use the ...

and more »

Email Marketing: 3 'Best Practices' to Ignore - Practical Ecommerce


Practical Ecommerce

Email Marketing: 3 'Best Practices' to Ignore
Practical Ecommerce
I am the email marketing manager for S&S Worldwide, a large retailer of crafts and school supplies. Over the years, I have encountered many "email best ...

Constant Contact adds social sharing to email platform - BtoB Magazine


ABC15.com (KNXV-TV)

Constant Contact adds social sharing to email platform
BtoB Magazine
Email marketing company Constant Contact has added features to its platform that integrate with Facebook, LinkedIn and Twitter. The new features include ...
100+ Upcoming Social Media & Tech EventsMashable (blog)
Over half of all companies using social mediaGlobal Gold Internet Services
Third of small businesses use social media daily to promote their companiesTurk Internet
Tips from the T-List -Business Review USA (blog) -TAXI Design Network
all 111 news articles »

Study Finds Customers Value Email, Facebook and Twitter as Collaborators, not ... - EON: Enhanced Online News (press release)


Study Finds Customers Value Email, Facebook and Twitter as Collaborators, not ...
EON: Enhanced Online News (press release)
93 percent of online consumers subscribe to email marketing messages, 38 percent are fans of brands on Facebook and 5 percent follow brands on Twitter. ...

and more »

Contactology Releases New Email Marketing Tool for Publishers and News Media - PR Web (press release)


Contactology Releases New Email Marketing Tool for Publishers and News Media
PR Web (press release)
Contactology, a provider of email marketing software and online survey technologies, announced today the successful implementation of its Recurring Sender ...

and more »

NewsScape Domain Is For Sale - $3,500 For Enquiries eMail Us

© www.NewsScape.biz 2010

home | site map | links

 

eXTReMe Tracker